Outlook Voice Dictation 2025: Fix Formatting Issues & Speed Up Replies
#outlook#email
Outlook combines formatting rules, signatures, and thread context—making accuracy and tone especially important. Here are issues we see and how to resolve them.
Common Problems
- Inconsistent punctuation and capitalization when switching fields.
- Copy/paste friction when using browser-only tools.
- Time lost rewriting rough dictation into professional tone.
Fixes
- Use system-wide dictation so the same hotkey works in Outlook and elsewhere.
- Apply AI "reply" to turn intent into a polished response directly.
- Use prompt templates to keep tone consistent across teams.